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Parish Council Minutes - September 2009




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Minutes of the Yealand Conyers Parish Meeting held on 2nd September 2009 in the Quaker Meeting House, Yealand Conyers.



Cllrs Rothwell, Calnan, Mercer, Jackson, Clerk D.Hancock and P.C. Marsh. 


Open meeting

Mrs Hancock drew attention to the weeds and debris along the footpath adjacent to Yealand Manor. The ivy that hangs over the wall has been cut back but it is still difficult to walk along the footpath. Cllr Calnan agreed to ask John Holmes to clear this area.

Cllrs Calnan and Mercer asked P.C. Marsh if he could speak to Rogersons about the advertising signs that have been placed on the verge adjoining the premises. They are a distraction to motorists.

P.C. Marsh advised that the application for the SPIDS has been submitted, but he did not know when speed monitoring would be resumed. 



An apology was received from Cllr Panton. 


Police Report

P.C. Marsh reported that there have been two non dwelling burglaries, one a shed on Dykes Lane and the other at Rogersons.There have been two reports of deer poaching in the area. The Police are working with other agencies to tackle this problem.

A man has been charged with an offence connected with the distribution of racist leaflets in the village last year.

The village has been patrolled regularly to deter anti social behaviour. 


Minutes of the meeting held on 1st July 2009

These were approved and signed by the Chairman Cllr Rothwell. 


Matters arising 

Vegetation Dykes Lane

There is no evidence that any clearance has been done. 

Stopping –Up Order Dykes Lane

There has been no correspondence regarding the area in front of the Police House.

The application for the verge adjacent to Clifford Barn is still under consideration. 

Best Kept Village

Yealand Conyers had not been successful this year but the judges had been impressed by the quality of the entries.  The Parish Council felt that residents had a made an effort and that it would be worth entering next year. Cllr Calnan agreed to write a short piece for the Notice Board, in which she would thank everyone for their contribution in improving the appearance of the village. 

Liability re the Pond

Cllr Panton had spoken to David Askew at the Landscape Trust regarding liability. He advised that if the ‘hazard ‘i.e. pond, cave, cliff were a natural hazard the landowner or manager was not responsible for any accident. Obviously the landowner should exercise a reasonable and sensible level of care but it is the individuals using the site or his/her organisation who are responsible. There has been a test case recently and further advice can be obtained from the Country Landowners Association and Lancaster City Council.

Cllr Calnan asked what a reasonable and sensible level of care would involve . It was felt that there was no point discussing this matter further whilst we were not in negotiation with Mr Winder.  



A cheque for £86.25 was approved for the Audit fee.

A cheque for £60.00 was approved for Room hire. 


Conclusion of Audit

The audit opinion has been given. The Annual Return has been approved and accepted by the Council. 


Matters arising from audit.

The Auditors felt that the level of Fidelity Guarantee is insufficient in light of the Bank balances held on 31st March 2009 and the amount of the precept then received in April 2009. The Council were advised to review the level of cover annually . The Parish Council felt they have sufficient security measures in place to protect against potential loss. The Parish Council decided that the cost of increasing the insurance was disproportionate to the risk involved.  


Village SOS initiative

Cllrs had been asked to read the brief and think whether this would be appropriate for our village. The Village SOS initiative, a partnership between the BBC and the Big Lottery Fund will challenge villages to come up with brilliant ideas for new businesses to help to revive their communities. The Parish Council applauded the ideals behind the project but did not know how it could be applied to our parish.